POSTTOWP HELP CENTER
User Guide
Last updated: September 5, 2026
This guide explains every part of the PostToWP workspace, from connecting your accounts to reviewing and sending a WordPress draft.
1. Sign in
You can sign in with a Magic Link sent to your email address or with your Google account. After sign-in, PostToWP opens your workspace at /app.
Select Account settings in the upper-right corner before creating your first post.
2. Account settings
Account settings stores the connections PostToWP needs to create articles and send them to WordPress. You can save an OpenRouter key, an OpenAI key, or both.
OpenRouter API key
Use this key when selecting OpenRouter models. OpenRouter provides access to many text and image models, including lower-cost and free text options.
OpenAI API key
Use this key when selecting OpenAI models for research, writing, or image generation.
WordPress site URL
Enter the main address of the website you want to connect, such as https://yourwebsite.com. Do not enter a post URL, a page URL, or a /wp-admin address.
WordPress username
Enter the username for the WordPress account that will create posts and upload media. A dedicated WordPress user with only the needed permissions is recommended.
WordPress Application Password
Use a WordPress Application Password—not your normal WordPress password. In WordPress, open Users → Profile → Application Passwords, create one for PostToWP, then paste it here.
Select Save connections when finished. Saved API keys and WordPress Application Passwords are encrypted. Leave a saved key or password blank when updating other settings; a blank field keeps the existing saved value.
Delete account
At the bottom of Account settings, you can permanently delete your PostToWP account. Type DELETE, then confirm the prompt to remove your PostToWP sign-in account and all saved API keys and WordPress connection details. This cannot be undone. Deleting your PostToWP account does not remove any posts, drafts, media, or WordPress users from your WordPress site.
3. Create a new draft
Subject
Enter the topic you want to publish. Specific subjects produce more useful articles. For example: How to choose an e-bike for a 20-mile daily commute.
Writing style
Describe how the post should sound. Examples include informative and practical, professional and authoritative, friendly and beginner-focused, technical and detailed, or casual and enthusiastic.
Target length
Use the slider to choose an approximate length from 800 to 2,500 words. Shorter posts are generally faster and lower cost; longer posts allow more detail but may use more AI tokens.
4. Models and cost controls
Open Models and cost controls to select the provider and models for the current post. Your selections apply only to the draft you are creating. They do not automatically change your settings for future drafts.
AI provider
Select OpenRouter to use your OpenRouter key or OpenAI to use your OpenAI key. You must have the matching key saved in Account settings.
Presets
Free text / image may cost uses free OpenRouter text routing where available, although images may still have a cost. Low is intended for lower-cost generation. Medium balances cost, quality, and speed. Hi quality is intended for stronger output at a potentially higher cost. Select Custom model IDs to enter compatible model IDs directly.
Research, writing, and image models
The research model gathers information before writing begins. The writing model creates the title, meta description, article HTML, tags, slug, and image prompts. The image model creates any images you have not uploaded. You can choose different models for each job to match your quality and cost needs.
5. Manual research and images
Open Manual research and images when you want to guide the source material or provide your own visuals. Everything in this section is used only for the current draft.
Manual research
Paste website addresses, notes, facts, product details, source text, or special instructions. PostToWP attempts to read public web addresses and includes available page text in the research for that draft.
Featured image upload
Upload the image you want to use as the WordPress featured image. If you do not upload one, PostToWP generates a featured image with your selected image model.
In-article images
Choose one, two, or three in-article images. Upload up to three images if you have them. PostToWP uses uploaded images first and generates only the missing images. The chosen filenames appear in a numbered list beside the file button.
For example, if you request three in-article images and upload two, PostToWP generates one additional image. Uploaded images do not incur image-generation charges.
6. Add an SEO brief
Open Optional SEO brief when you want to provide search-focused instructions.
Primary keyword
Enter the main phrase you want the post to target, such as long-range commuter e-bike. PostToWP tries to use it naturally in the article and avoids repeating the same phrase excessively.
Secondary keywords
Enter supporting phrases separated by commas, such as electric bike range, e-bike battery, daily commuting.
Search intent and audience
Choose the reader’s likely intent—such as Informational, Commercial, Comparison, How-to, or Local—then describe the intended audience or location if useful.
Internal links to include
For each link, enter the text you want readers to see and the full destination address. For example:
- Link text:
our commuter e-bike guide - Link address:
https://yourwebsite.com/commuter-ebike-guide/
PostToWP creates a real hyperlink in the article. If the article does not include one of your requested links, PostToWP adds it at the end of the draft in a Related reading list so the link is not missed.
Additional SEO instructions and FAQ
Use additional instructions for constraints or priorities, such as a local angle, a product category, or a beginner-friendly tone. Check Include an FAQ section to add useful questions near the end of the article.
7. Generate the draft
The Planned usage box summarizes one research request, one article request, and the number of images that need to be generated. It is a planning guide, not an exact price quote; provider pricing depends on the selected models and usage.
Select Research & generate draft. The progress tracker shows four stages:
- Research: gathers useful information for the post.
- Write: creates the article, metadata, tags, and image prompts.
- Create images: generates any featured or in-article images you did not upload.
- Ready: makes the completed draft available for review.
Generation time depends on article length, model choice, image count, research needs, and provider availability. If a provider fails temporarily, use Retry, choose a different model, or try a shorter draft.
8. Review and edit the draft
Review every part of the draft before sending it to WordPress.
Title, slug, category, meta description, and tags
Edit the title as needed. The slug is the final part of the URL, such as choosing-an-ebike-for-commuting; leave it blank to let WordPress create one. Select a WordPress category if desired, revise the meta description, and separate tags with commas.
Images
Review the featured image and in-article image preview. Use a regenerate button to create a replacement image without rerunning research or writing.
SEO review
The checklist reviews title length, meta-description length, primary-keyword presence, and requested internal links. It is a helpful review tool, not a guarantee of search rankings.
Article design
Adjust body and heading fonts, text and accent colors, heading and body sizes, in-article image width, and image corner radius. These styles are included with the article, but your WordPress theme remains the final authority on its appearance.
Article HTML and live preview
Edit the HTML directly to change wording, headings, links, or formatting. The live preview helps you inspect layout and image placement before sending the article. Avoid removing image markers unless you plan to place images manually.
9. Optional human-style rewrite
Open Optional human-style rewrite after a draft is created. The default prompt asks the rewrite model to use more natural sentence variation, remove common AI-sounding transitions, preserve HTML and image markers, and avoid changing facts, names, numbers, dates, or claims.
You can change the prompt, enter a different rewrite model, or skip this step. The rewrite changes the article body only; it does not replace the title, tags, meta description, or image prompts.
10. Review research sources
Open Research sources and notes to see the research summary and source addresses used for the article. Use this section to check important claims before publishing.
11. Send the post to WordPress
Select Send to WordPress when you are ready. By default, PostToWP creates a WordPress draft containing the title, slug, category, meta description, tags, article HTML, featured image, and in-article images.
Image filenames are created from keywords in the article title plus a short random number.
Publish immediately
Leave this unchecked to create a draft for review in WordPress. Check it only when you want the post published live immediately. PostToWP asks for confirmation before publishing a live post.
12. Start a new draft and helpful tips
Select Start a new draft when you are finished with the current article. It clears the prior draft, progress display, generated image previews, uploaded-image selections, manual research, and source review. Your saved connections and reusable preferences remain available.
- Start with a short test post when trying a new model.
- Use your own images when possible to reduce image-generation cost.
- Review every article, image, and source before publishing.
- Keep API keys and WordPress Application Passwords private.
- For an error, note the provider, model, approximate time, and non-sensitive error message.